Bookkeeper / Administrator Job at Horley, Surrey Full Time NEW

Bookkeeper / Personal Assistant & Administrator

• Horley, Surrey (office-based)
• Up to £35,000 per annum
• Full-time (5 days per week)
• 2 days bookkeeping / 3 days PA & Administrative support

About the Role

We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment.

Key Responsibilities

Bookkeeping

• Maintain accurate financial records and ledgers
• Process invoices, receipts, and payments
• Bank reconciliations
• VAT return preparation and familiarity
• CIS Payments and reconciliation
• Debt recovery
• Manage accounts payable and receivable
• Assist with payroll preparation (if applicable)
• Prepare financial reports for management and external accountants
• Ensure compliance with relevant financial regulations and procedures

Personal Assistant / Admin Support

• Diary and calendar management
• Scheduling meetings and appointments
• Handling correspondence (emails, calls, and post)
• Supporting senior staff with day-to-day tasks
• General office administration and coordination
• Maintaining filing systems
• Preparing documents, reports, and presentations
• Liaising with suppliers, clients, and external partners
• Supporting operational processes and internal projects

Skills & Experience Required

• Proven experience in bookkeeping (essential)
• Strong Familiarity with accounting software Xero
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Confident communication skills (written and verbal)
• Proficient in Microsoft Office (Teams, Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Experience in a PA or administrative role (desirable)

What We Offer

• Competitive salary up to £35,000
• 20 days holiday + Bank Holidays
• Varied and engaging role
• Supportive working environment
• Company pension scheme

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.

Benefits:

• Free parking
• On-site parking