Accounts Assistant Job at Shipston-on-Stour, Warwickshire Full Time

Accounts Assistant

c£30k per annum

Onsite working

An opportunity has arisen for an Accounts Assistant to join a small, but busy finance team, with a strong focus on Sales Ledger and supporting Purchase Ledger activities. This is a varied role requiring excellent attention to detail, organisation, and the ability to manage a high volume of transactions.

Key Responsibilities

Sales Ledger (Primary Focus)

• Process a high volume of daily sales invoices (circa 60 per day) using established templates
• Create and maintain accurate sales orders within Sage, ensuring all data is complete and reconciled
• Download and process daily sales reports from internal systems
• Maintain a master tracking spreadsheet in Excel, ensuring correct project codes and values
• Issue invoices promptly via Outlook
• Respond to customer invoice queries and resolve account discrepancies
• Process customer payments, including telephone card transactions
• Produce and distribute monthly customer statements
• Issue copy invoices upon request

Purchase Ledger (Supporting Duties)

• Manage the accounts inbox, ensuring all queries and documentation are actioned efficiently
• Download and process supplier invoices and statements
• Accurately input invoices into Sage, applying correct nominal and tax codes
• Match invoices against purchase orders and delivery notes
• Obtain appropriate approvals for subcontractor invoices
• Reconcile supplier statements and investigate any discrepancies
• Maintain organised digital and hard copy filing systems

General / Administrative Duties

• Act as a first point of contact for visitors and incoming calls
• Order and manage office stationery, ensuring stock levels are maintained

Skills and Experience Required

• Previous experience in a similar Accounts Assistant role, with strong Sales Ledger exposure
• Working knowledge of Sage and Microsoft Excel
• Experience processing high volumes of invoices
• Strong attention to detail and accuracy
• Excellent organisational and time management skills
• Confident communication skills for handling customer and supplier queries
• Ability to work independently and manage multiple priorities

Personal Attributes

• Proactive and reliable
• Methodical and detail-oriented
• Professional and approachable manner