Accounts Payable Assistant Job at Bedford, Bedfordshire Full Time

Job Description:

Accounts Payable Assistant

We are currently recruiting for an organised and detail-oriented Accounts Payable Assistant to join our finance team. This is an excellent opportunity for an experienced finance administrator looking to develop their career within a fast-paced and supportive environment.

The successful candidate will play a key role in supporting the Accounts Payable function, ensuring supplier invoices, payments and reconciliations are processed accurately and efficiently while developing and maintaining strong supplier relationships.

This role would suit someone who is confident communicating with suppliers, enjoys building professional relationships, and is comfortable managing queries and resolving issues in a proactive and professional manner.

Key Responsibilities

• Processing and verifying supplier invoices and credit notes accurately within the accounts system
• Managing the Accounts Payable inbox and responding to supplier queries in a professional and timely manner
• Speaking regularly with suppliers via telephone and email to resolve invoice, payment and account queries
• Building and maintaining strong working relationships with suppliers to ensure smooth day-to-day account management
• Liaising with suppliers regarding outstanding invoices, returns, credit notes and statement discrepancies
• Ensuring invoices are correctly coded and authorised
• Processing supplier returns and associated credit notes
• Reconciling supplier statements and investigating discrepancies efficiently
• Maintaining spreadsheets relating to returns, credit notes and outstanding payments
• Assisting with month-end Accounts Payable processes and reporting
• Filing and maintaining accurate financial records and supporting documentation
• Supporting incoming and outgoing finance-related calls
• Assisting with general finance administration and ad hoc duties as required

About You

The ideal candidate will:

• Have previous Accounts Payable or finance administration experience
• Be confident communicating with suppliers and building effective working relationships
• Possess strong IT skills, including a good working knowledge of Microsoft Excel
• Have experience using accounting software such as Sage, QuickBooks, Workday or similar systems
• Demonstrate excellent attention to detail and accuracy in data entry
• Be highly organised with the ability to manage and prioritise workload effectively
• Have strong communication skills and a professional telephone manner
• Be self-motivated, proactive and able to work independently as well as part of a team
• Have a positive and flexible approach to work

What We Offer

• A supportive and collaborative working environment
• Opportunity to develop within a growing finance team
• Ongoing training and career development
• Long-term career opportunity within an established business

If you are a motivated and reliable Accounts Payable professional looking for your next opportunity, we would love to hear from you.

** Strictly no agencies please**