Accounts Payable Job at Milton Keynes, Buckinghamshire Full Time

Accounts Payable Clerk
Overview
This role supports the finance function with the accurate and timely processing of supplier invoices, maintenance of purchase ledger records, and reconciliation of supplier accounts. The position involves close collaboration with internal teams and external suppliers to ensure efficient accounts payable operations.

Key Responsibilities
Accounts Payable Processing

• Process a high volume of supplier invoices, ensuring accuracy and completeness
• Match invoices to purchase orders and delivery documentation
• Review invoice coding and resolve discrepancies where required
• Ensure invoices are approved and processed in a timely manner in line with agreed payment terms

Reconciliations & Controls

• Reconcile supplier statements and investigate variances
• Maintain up-to-date and accurate purchase ledger accounts
• Perform regular reviews of outstanding invoices and follow up on missing approvals
• Support month-end activities, including reconciliations and reporting

Payments & Forecasting

• Assist in preparing payment runs for review and processing
• Contribute to short-term cash flow forecasting through supplier payment analysis

Queries & Stakeholder Support

• Respond to supplier and internal queries via phone and email
• Work collaboratively with internal departments to resolve invoice and payment issues

Compliance & Administration

• Ensure appropriate VAT treatment on all transactions
• Process employee expense claims in line with internal policies
• Maintain accurate records within the finance system

Continuous Improvement

• Support process improvements and automation initiatives
• Contribute to finance-related projects as required (e.g. system upgrades or process optimisation)

General Administration

• Support general office administration tasks where required, including handling incoming correspondence

Key Outcomes

• Accurate and timely processing of invoices and supplier payments
• Well-maintained and reconciled supplier accounts
• Compliance with internal controls, policies, and regulatory requirements
• Efficient and streamlined accounts payable processes

Skills & Experience

• Previous experience in an accounts payable or finance environment
• Understanding of purchase ledger processes and VAT
• High level of attention to detail and accuracy
• Strong organisational skills with the ability to manage deadlines
• Effective communication skills
• Proficiency in Microsoft Excel and finance systems (ERP experience beneficial)
• Exposure to process improvement or systems projects is advantageous