Admin Hub Senior PA Job at Birmingham Full Time NEW

This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.

As an Admin Hub Senior PA at NHS Blood and Transplant (NHSBT), you will play a vital role in keeping teams, managers and services running smoothly. Supporting senior managers within Blood Donation and Blood Supply, you will provide high quality administrative and secretarial support that helps NHSBT deliver life saving services every day. This is a varied and trusted role where your organisation, judgement and communication skills will really matter.

You will manage diaries, meetings and information, handle sensitive matters with discretion, and work closely with colleagues to provide a seamless service. If you enjoy working at pace, take pride in doing things well, and want to contribute to an organisation with a clear purpose, this role offers the chance to make a real difference while developing your skills and experience.

Main

duties of the job

• Provide professional, confidential and reliable PA support to senior managers, helping them focus on delivering essential services

  Manage complex diaries, meetings and priorities so time is used effectively and deadlines are met

• Prepare high quality documents, reports, agendas and minutes that support clear decision making
• Act as a trusted point of contact, handling enquiries sensitively and responding clearly and promptly
• Organise meetings, events and training, ensuring people feel informed and supported Support recruitment activities, interviews and projects, helping teams work efficiently
• Share your expertise by supporting and guiding colleagues, contributing to a positive and collaborative admin hub
• Spot opportunities to improve how things are done, helping systems and processes run smoothly

Job responsibilities

As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.

What we offer:

• Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you.
• Generous annual leave – 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
• Inclusive pension scheme – the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at:
• Supportive learning culture – we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
• Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endeavour to provide tailored workplace adjustments where possible.

Qualifications

• OCR (RSA) Level 2 Certificate in Text Processing or equivalent qualification or experience
• Educated to A level standard (including Maths and English), NVQ Level 3, or equivalent experience
• Willingness and ability to undertake travel to other NHSBT sites and external venues, staying overnight if necessary (with appropriate prior notice).

Experience

• Demonstrates a working knowledge of Microsoft packages including Word, Excel, Power Point and Outlook.
• Experience of working as a PA to Senior Management level or above.
• Experienced in communication on complex matters and difficult situations, requiring persuasion and influence.
• Experienced in producing meeting agendas, minute taking and follow up actions.

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