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Bookkeeper / Personal Assistant & Administrator
- Horley, Surrey (office-based)
- Up to £35,000 per annum
- Full-time (5 days per week)
- 2 days bookkeeping / 3 days PA & Administrative support
About the Role
We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment.
Key Responsibilities
Bookkeeping
- Maintain accurate financial records and ledgers
- Process invoices, receipts, and payments
- Bank reconciliations
- VAT return preparation and familiarity
- CIS Payments and reconciliation
- Debt recovery
- Manage accounts payable and receivable
- Assist with payroll preparation (if applicable)
- Prepare financial reports for management and external accountants
- Ensure compliance with relevant financial regulations and procedures
Personal Assistant / Admin Support
- Diary and calendar management
- Scheduling meetings and appointments
- Handling correspondence (emails, calls, and post)
- Supporting senior staff with day-to-day tasks
- General office administration and coordination
- Maintaining filing systems
- Preparing documents, reports, and presentations
- Liaising with suppliers, clients, and external partners
- Supporting operational processes and internal projects
Skills & Experience Required
- Proven experience in bookkeeping (essential)
- Strong Familiarity with accounting software Xero
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Confident communication skills (written and verbal)
- Proficient in Microsoft Office (Teams, Word, Excel, Outlook)
- Ability to handle confidential information with discretion
- Experience in a PA or administrative role (desirable)
What We Offer
- Competitive salary up to £35,000
- 20 days holiday + Bank Holidays
- Varied and engaging role
- Supportive working environment
- Company pension scheme
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Benefits:
- Free parking
- On-site parking
