Recruitment Administration – Interview Scheduler- 6-month assignment Job at Belfast, Northern Ireland, UK Full Time NEW

About Us

Global, inclusive and innovative – welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

The Role

What if your skills mattered more than your job title?

At AMS, we’re building teams that are curious, collaborative, and committed to doing great work. We’re looking for a Recruitment Administration

who enjoys learning and values teamwork. If you’re good at Interview scheduling, and excited to grow in a supportive environment, you might be exactly who we’re looking for.

Key Accountabilities

What you’ll do:

• Manage end-to-end interview scheduling across multiple stakeholders, ensuring a smooth and timely process
• Coordinate with candidates, recruiters, and hiring managers to schedule interviews across time zones
• Handle calendar management, rescheduling, and conflict resolution efficiently
• Provide a high level of candidate care and communication throughout the interview process
• Maintain accurate updates in the Applicant Tracking System (ATS) and related trackers
• Support job postings and requisition management as required
• Assist with offer coordination and onboarding activities when needed
• Generate and maintain reports, trackers, and scheduling data with accuracy and timeliness
• Build strong working relationships with internal stakeholders and external vendors
• Ensure adherence to process guidelines and service level agreements (SLAs)
• Support ongoing process improvements and operational efficiency initiatives.

Skills & Requirements

• Proven experience in recruitment coordination -interview scheduling
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and stakeholder management skills
• Proficiency in calendar tools (Outlook/Google Calendar) and ATS platforms
• Strong problem-solving skills with the ability to handle scheduling conflicts and escalations
• Comfortable working with global teams across different time zones
• High level of accuracy, responsiveness, and accountability
• Team-oriented with the ability to collaborate and support junior team members if required.
  

If you don’t meet every requirement but you feel you have the right skills and potential, we want to hear from you.

Why AMS?

At AMS, we come from every walk of life – and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills, curiosity, and passion, click Apply and let’s explore what we can achieve together!