Finance Assistant Job at Cambridge, Cambridgeshire Full Time NEW

This role is based at a one of the colleges in the center of the Cambridge with free parking and free lunches. We are looking for someone who can start at very short notice to look after the Accounts Payable and Accounts Receivable ensuring accurate and timely processing of invoices.

This is an on site role which offers the usual befits of working for a college, free parking, free lunches etc

Key responsibilities

• Invoice Management: Monitor the Finance inbox, process AP invoices; store AR invoices; and manage the Accounts Payable and Accounts Receivable email inboxes, ensuring that all inquiries are addressed promptly.
• Vendor Information: Validate and update vendor bank details and contact information, maintaining accurate and up-to-date records.
• Supplier/Vendor Transition to Paperless: Contact suppliers who currently submit paper invoices and inform them to digital invoicing. Request digital copies of invoices to ensure all records are saved digitally for easier management and record-keeping.
• Purchase Order (PO) Verification: Cross-check and verify Purchase Orders and related documents with Heads of Department to ensure compliance and accuracy.
• Weekly Journal Preparation (AP): Prepare and process weekly AP journals for invoice uploads into the SUN system, ensuring accuracy and proper coding for the following week’s payment.
• Daily Journal Preparation & Reconciliation (AR): Prepare and process daily income from reception and weekly data from the Accommodation & C&E team, ensuring proper reconciliation with weekly bank statements.
• Invoice Processing: Match, enter, and monitor both PO and non-PO invoices, ensuring that all invoices are accurately coded, processed, and approved in a timely manner.
• Expense Documentation: Assist with tracking, collecting, and reconciling expense documentation from various departments.
• Collaboration: Work closely with the Accommodation and C&E team to review and reconcile AR invoices on a weekly basis, ensuring that all relevant expenses are captured accurately.
• Reporting & Ad-hoc Support: Generate financial reports from Kinetics and SUN, providing ad-hoc assistance with various financial tasks or projects as required.
• Support Head of Finance: Provide support to the Head of Finance when needed, assisting with various tasks and ensuring smooth operations within the finance department.

Ideally you will have had previous experience of a similar role and be available at short notice.

£30,000 – £32,000 Parking, free lunch

EA First Ltd are acting as an Employment Agency for this permanent vacancy.