Accounts Payable Administrator Job at Leeds, West Yorkshire Full Time NEW

Hays are supporting a growing organisation through a period of significant transition following a recent acquisition. As the finance team works through increased volumes and a new system implementation, we are recruiting an Accounts Payable Administrator to take ownership of the busy Accounts inbox and keep workflow moving efficiently.
This is a full-time role with three days per week required in the Leeds office.

The Role

You will be the first point of contact for all incoming AP communication, managing a high-volume shared inbox that receives 200+ emails per day. This is a fast-paced, reactive role where strong organisation and attention to detail are essential.Key responsibilities include:

• Monitoring and managing the AP inbox, ensuring emails are reviewed and actioned promptly.
• Coding and categorising incoming emails to ensure accurate workflow allocation.
• Identifying and recognising AP queries and assigning them to the correct internal contact.
• Escalating urgent invoices to ensure timely processing and payment.
• Supporting the wider AP team during a period of backlog reduction and system change.
• Maintaining clear communication with suppliers and internal stakeholders.

About You

We’re looking for someone who is proactive, organised, and thrives in a fast-moving environment. You will bring:

• Experience in an Accounts Payable or finance support role.
• Strong inbox management skills in a high-volume environment.
• Ability to work reactively, prioritising quickly and confidently.
• Excellent attention to detail when coding and categorising emails.
• Strong communication skills and a calm approach under pressure.
• Ideally AAT-studied or currently studying towards AAT.

What You’ll Receive

• A 9-12 month fixed-term contract supporting a team during a key period of change.
• Full-time role with hybrid working (3 days per week in the Leeds office).
• Opportunity to play a crucial role in improving workflow and supporting a busy AP function.
• Central Leeds location with some on-site parking available.

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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