Procurement and Contracts Specialist Job at Full Time

Noble Panacea is a new revolutionary skincare brand founded by Nobel Laureate Sir Fraser Stoddart and launched in October 2019. The ground breaking OSMV Technology at the core of the brand enables transformational efficacy and precision. We create with intention and deep respect by adhering to the global principles of green chemistry. We take our commitment to nature and sustainability to all stages of product development, from R&D to packaging. Ultimately, we strive to promote absolute skin health by empowering all who seek authentic, natural, and ageless beauty.

About the Role

We are seeking a detail oriented and proactive Procurement & Contracts Specialist to join our team. This role is responsible for sourcing high quality materials and services, supporting the management of competitive contracts, and ensuring timely, cost effective purchasing to support our operational needs. As a subject matter expert, the role will lead and collaborate with business units in establishing quality improvements, process efficiencies, managing risks and maintaining positive relationships with stakeholders across Noble Panacea’s global operations. This position reports to the Procurement & Contracts Manager.

Key Responsibilities

• Support the procurement process, including sourcing, evaluating, and selecting suppliers based on quality, cost, and delivery performance
• Support the Procurement & Contracts Manager in commercial negotiations, pricing, terms, and contracts to secure the best value
• Create, process, and track purchase orders to ensure timely delivery
• Monitor inventory levels and collaborate with internal teams to forecast demand
• Conduct market research to identify cost saving opportunities and mitigate supply risks and report findings to the Procurement Department
• Maintain accurate supplier records, contracts, and performance metrics
• Work alongside the Operations Department to resolve issues related to delivery delays, quality discrepancies, or invoice mismatches to received material.
• Evaluate supplier performance regarding compliance with procurement policies and ethical standards
• Act as a project manager to carry out the procurement process from start to finish using software
• Perform periodic reporting to the Procurement & Contracts Manager and Director of Finance about sourcing progress, cost saving achieved, major procurement activities, risks and mitigation plans.
• Support departments in drafting request for proposals (RFPs), terms of reference, evaluation criteria and sole source justifications.
• Support in evaluating current procurement processes, identifying gaps and implementing improvements to increase operational effectiveness and standardization.
• Maintain and optimize the company’s Contract Lifecycle Management (CLM) system
• Analyze the financial aspects of bids and proposals throughout the procurement process to ensure cost effectiveness and compliance.
• Communicate effectively with both technical and business stakeholders to drive clarity and alignment.

• Bachelor’s degree in supply chain management, business administration, or related field
• 5+ years of experience managing procurement processes, including strategic sourcing, RFP development, and vendor selection
• 5+ years of experience managing SaaS contracts and vendor agreements.
• Experience with ERP or procurement software (SAP) or project management software ()
• Advanced Microsoft Excel proficiency.
• Experience in the luxury sector (e.g., high end skincare) is a plus, but not required. Professional certifications (CPSM, CPP, CSCP) are a plus

Skills

• Attention to detail
• Strong negotiation, communication, and analytical skills
• Vendor relationship management
• Cost analysis and budgeting
• Strong problem solving to resolve procurement challenges efficiently and independently.
• Track record of cross functional collaboration with legal, finance, and operations teams.
• Ability to prioritize and manage multiple procurement projects under tight deadlines.