Senior Administrator Job at Penmaenmawr, Gwynedd Full Time

Senior Administrator & Governance Officer

Location: North Wales (office-based) LL34
Hours: 30 hours per week (flexible options available)
Salary: £29,540 – £31,022 (pro rata)
Contract: Permanent

About the Role

We’re looking for an organised, proactive and people-focused individual to join a small, friendly team supporting a busy community-facing organisation. This is a varied role where no two days are quite the same – you’ll be at the heart of operations, helping to keep things running smoothly while supporting governance, administration and communications.

If you enjoy juggling responsibilities, taking ownership of tasks and being part of a team that makes a real difference locally, this could be a great opportunity.

What You’ll Be Doing

Governance & Meetings

• Help prepare agendas, reports and documentation for meetings
• Attend meetings and produce clear, accurate minutes
• Keep records, registers and governance documents up to date
• Ensure information is published in line with required timescales

General Administration

• Act as a key point of contact for enquiries from a range of stakeholders
• Manage emails, correspondence and day-to-day office activity
• Maintain filing systems and keep documentation organised
• Coordinate diaries, meetings and bookings
• Support events and community engagement activities

Finance Support

• Process invoices and track expenditure
• Maintain purchase order and finance records
• Prepare payment schedules and supporting paperwork
• Ensure financial records are accurate and well organised

Compliance & Information

• Maintain document management systems in line with legal requirements
• Support data protection and information requests (including GDPR/FOI)
• Ensure records are stored, retained and disposed of appropriately

Communications

• Update website and social media content
• Support the preparation of public notices and communications
• Ensure information is clear, accessible and up to date

Projects & Support

• Assist with administrative support across projects and initiatives
• Help coordinate suppliers, quotes and basic procurement activity
• Support progress tracking and reporting

Office Coordination

• Keep office supplies stocked and equipment in working order
• Help maintain a tidy, functional working environment
• Support basic health and safety processes

What We’re Looking For

Essential

• Strong organisational and administrative skills
• Confident communicator, both written and verbal
• Able to manage your own workload and prioritise effectively
• Comfortable using Microsoft Office and digital systems
• Professional, discreet and able to handle confidential information

Desirable

• Experience in a public sector or governance environment
• Familiarity with formal meetings and minute-taking
• Understanding of basic financial administration

Additional Information

• Some evening meetings and occasional weekend commitments are required (time off in lieu provided)
• Flexible working patterns can be discussed
• You’ll be supported with training and development opportunities

Why Apply?

This is a great opportunity to step into a broad, responsible role where you can really make an impact. You’ll gain exposure across governance, operations, finance and communications, all while working in a supportive and collaborative environment.