Accounts Payable Clerk Job at Kingswinford, West Midlands (County) Full Time NEW

Reporting directly to the Accounts Payable Manager, you will play a key role in delivering a professional and timely accounting service across the business. This is an excellent opportunity for someone with Accounts Payable or finance administration experience who thrives in a fast-paced environment and enjoys working collaboratively across multiple departments.

Key Responsibilities
• Ensure that invoices processed are correctly calculated, approved and coded:

• Car fuel invoice
• Petty cash requests (including P11D elements)Process and review invoices accurately, ensuring correct calculation, coding and approvals across the Group, including:
• Utility supply invoices
• Head rent invoices
• Certified invoice
• Purchase Order matching (ERP Project)

• Ensure correct CIS and VAT rules are applied to invoices processed.

• Prepare and review weekly payment runs, including clearing paid invoices.

• Complete monthly cheque runs.

• Support the onboarding of new suppliers, ensuring all required checks and documentation are completed accurately.

• Reconcile supplier statements to the Accounts Payable ledger on a regular basis.
• Liaise with suppliers to resolve invoice queries efficiently and professionally.

• Process CCJs, court orders, legal correspondence, disconnection notices and final demand letters, escalating where appropriate.

• Work closely with stakeholders across the business to ensure invoices are processed within agreed timescales.

• Process urgent payment requests in line with company procedures.

• Adhere to departmental KPIs relating to accuracy, timeliness, supplier payment terms, reconciliations, month-end close and credit balances.

• Maintain a zero-tolerance approach to duplicate payments.

• Carry out any additional duties reasonably requested.

To be successful in this role, you will have:

• Previous experience in Accounts Payable, Purchase Ledger or a finance administration role preferred.

• A good understanding of accounting procedures.

• Strong communication skills with the ability to build relationships at all levels internally and externally.

• Excellent attention to detail and accuracy.

• The ability to work under pressure, manage multiple tasks and meet tight deadlines.

• A proactive and flexible approach with a willingness to learn.

• Good IT skills, including Microsoft Office applications, particularly Excel.

• A positive mindset with the ability to identify and suggest process improvements